The Los Rios Community College District email system is an insecure communication medium. It is imperative and required by Los Rios Regulation R-8871, section 3.2.4 that high risk data not be sent in emails unencrypted, either in the email subject/body or as an attachment. If high risk data must be sent via email, the high risk data must be encrypted with 7-Zip or Adobe Acrobat Pro.
The password to unlock (decrypt) the encrypted attachment must be provided separately (e.g., by phone, in person, by stand-alone non-networked fax machine, or as a last resort via a second email that does not describe what it is). Below, are instructions on how to encrypt a document with 7-Zip and Adobe Acrobat Pro:
What is High Risk Data?
- Social Security number
- Driver’s license number or California identification card number
- Financial account number
- Credit or debit card number
- Medical information is any information regarding an individual’s medical history, mental or physical condition, or medical treatment or diagnosis by a health care professional.
- Health insurance information is an individual’s health insurance policy number or subscriber identification number, any unique identifier used by a health insurer to identify the individual, or any information in an individual’s application and claims history, including any appeals records.
- Information or data collected through the use or operation of an automated license plate recognition system.
- A user name or email address, in combination with a password or security question and answer that would permit access to an online account.