College travel procedures include district policies on travel and reimbursement, forms to be completed, and processes to be followed in submitting and completing travel requests. Authorization for an employee or a student of the Los Rios Community College District to participate in a conference or special business trip, is granted when the appropriate travel authorization form is completed and processed.

Process for Faculty

Travel must be coordinated with the area dean’s office, and faculty must complete a Travel Authorization and Reimbursement Claim (Business Services form 106) prior to traveling on any approved district business, whether or not reimbursement is requested. Forms are available in the area office and faculty workrooms. Supporting documentation of the travel, conference, workshop, expenses, etc. must accompany the travel request form and be submitted at least four (4) weeks in advance of the departure. Out-of-state travel request forms must be submitted at least six (6) weeks in advance of departure. The forms must route from the faculty member to the dean, to the appropriate VP, to the Business Services office, and to the College President before final approval can be assured for out-of-state travel. Receipts for all travel must be turned in with the claim portion of the authorization for any approved reimbursement funds.

The Travel & Conference Subcommittee of the Faculty Professional Development Committee reviews and makes recommendations on faculty requests for travel and conference funding. Funding proposals must be submitted to the Travel & Conference Subcommittee by any full-time or adjunct faculty member or group requesting funding. Faculty are eligible for FPDC funding once per academic year. Attendees are eligible for up to $800, and presenters are eligible for up to $1000 of FPDC funding. Plan to submit all forms at least 30 days before your in-state event. For out-of state events, submit all forms at least 45 days in advance.

Faculty can contact their area office for questions about travel request/authorization and out-of-state travel.

Professional Development and Flex Forms

Travel Forms

Resources

Adobe PDFFPDC Faculty Individual Proposal Sample (PDF)
Adobe PDFFPDC Faculty Individual Proposal: How to Apply & FAQs (PDF)